Depending on the business needs of your position, you and your supervisor will determine the kind of access you need. For example, if you are responsible for grants, you need access to run financial reports. For ordering materials, you need MM or procurement access. If you are responsible for payroll, you need access to one or several HR/Payroll profiles. Then, you can contact your User Administrator to sign you up for an SAP account.
Your User Administrator can sign you up for an SAP ID or can edit your profile. The UA can also change a profile for a position. If you don't see your department or User Administrator listed, email r-3@duke.edu.
If when trying to login to Kerberos (Authentic Login) you get the message password incorrect, first make sure your caps lock button is not on. Passwords are case sensitive and must be typed in lower case. If you still get the password incorrect message, call the help desk and ask to have your password reset:
If you forget your password, you must call the DHTS/OIT Help Desk. Only the YOU can call the Help Desk to request a password reset. The User Administrator cannot perform this function.
The following verification will be required to have a password reset:
Your name and phone number
Duke unique ID
SAP Login (NET ID)
If you can provide all of this information, the Help Desk will reset the password. This password will be pre-expired, so the you will need to change the password the first time you log
in. Help Desk Phone Numbers
Contact your SAP User Administrator. They will need to request this additional Org Unit via the SAP Account Request (using the HR/Payroll section of your account).
Not all reports will print correctly in portrait form. For such reports, you will need to change the print settings to landscape once the print preview of the report is displayed. Choose File > Page Setup and you can select either Portrait or Landscape as necessary.
That is a running total for a particular fund, including position and non-position dollars. As you add dollars, it will change. To see another fund total, go to the area of a different fund (cost center or WBS element) and click on a radio button. Also, remember that you'll need to hit the "Calc Fringes" button to see fringes included with positions in that total.
a) you didn't type either "work.duke.edu" or "*.duke.edu" in your popup settings to allow websites from OIT (see page 6 in the manual for the IE steps or page 109 for the Mozilla steps);
b) you have multiple popup blockers due to having a yahoo or Google toolbar (you will have to disable those popup blockers);
c) you are working in the same Org Unit as someone else or someone is using a higher Org Unit which includes the one you're trying to use or
d) you have created a maximum number of sessions by not exiting properly.
Scroll to the bottom of the screen, enter the total number of rows in the white box and hit Enter. Remember, you will lose the column headings on subsequent pages.
Contact your SAP User Administrator. They will need to request this additional Org Unit via the SAP Account Request (using the HR/Payroll section of your account).
The position master data in the BPS system were held as of November 30 to allow for consistency in budgeting. Run a position report in iForms or contact your HR manager or Management Center to verify that the Org Unit's position list is correct in SAP.
The printing of borders on the BPS reports is controlled by the browser settings. In IE, choose Tools > Internet Options > Advanced and make sure the checkbox is selected next to Print Background Colors and Images in the Printing section. In Firefox, choose File > Page Setup, and be sure the checkbox is selected next to Print Background in the Options section.
Not all reports will print correctly in portrait form. For such reports, you will need to change the print settings to landscape once the print preview of the report is displayed. Choose File > Page Setup and you can select either Portrait or Landscape as necessary.
Yes, but you first need to run the report for a single org unit. Once the data in the report is there, you can then select the filter icon next to the org unit in the header of the report and this will provide the ability to multi-select any of the org units in the hierarchy to which you have authorization.
In some cases, yes. You will need to right click on the column heading that you want the description for and choose Properties. Under display, choose Key and Text to give you the number and name, Key for just the number and Text for just the name.
Log onto the iForms portal. Under the home tab select the Universal Work List. Select the appropriate form from the list to make the necessary corrections.
If your department has multiple approvers all approvers receive the email notification. Whoever goes into their Universal Work List and clicks on the form first removes it from the other approvers work list.
303XXXX is a WBS element and needs to be entered in the WBS Element column and not the Cost Center column. If you enter the number in the WBS Element column the error will go away.
Log onto the iForms portal and click on the Staff and Positions Tab. Click on the link for the iForms Overview. Here you will see the forms you have created. Click on the link in the status column for that form and you will see what step of the process the form is currently in.
After a form has been Closed/Approved you can go to the iForms overview. Under the Confirmation Print column a printer icon will appear. Click on the Confirmation icon and it will pull up the confirmation for the change that was made. You can then print the confirmation.
The Employee Data Sheet is the information that is in SAP as of today. The Confirmation print on the iForms Overview is for the transaction that was submitted, approved and closed for that specific day.
